BOARD MEETING MINUTES, PINEWOOD SANITARY DISTRICT

September 13, 2018

                                                                                   

Chairman of the Board, Dick Drinen, called the meeting to order at 3:00 P.M.

 

1. Pledge of Allegiance:  

 

2. Roll call was taken: Len Friedlund was absent

 

3. Present:  Dick Drinen, Bob Timberman, Mike Sims, Gail Van Deurzen, Scott Bowen, Robert Rose

 

A.  Administrative Information: 

 

5. Approval of Board minutes for August 9, 2018

    Approved as presented

 

6. Correspondence: Received a letter from Board of Elections verifying names and information for November election.  Any corrections need to be in by September 14.  AZ Water contacted us for a possible location for their mobile office.

 

7. Expenses Review: Bob Timberman asked about Dave Dows checks.  His checks were a different amount because of health care reimbursement.

 

8. Legal Counsel: Still working on service contract for Schuster.

 

9. Operation Report: - Jim Wilson / Collections Lee Krosnicki:   Happy to hear that we hired a new mechanic.

 

B. Unfinished Business:

 

10. Status of West Side I-17 sewer expansion: 

A.  Report on meeting with ADEQ and Munds Park RV Park:   ADEQ is unhappy with RV Park and they may receive a violation.

B.  Construction Status:  On hold for now. There is lots of traffic from I-17 construction and RV Park visitors.  We have signed contract for concrete on North end and will be boring Munds Road next month.

C.  Discuss Conditional Use Permits (2) for West Side Project: Building is done and ready to be delivered.

D.  Discuss County requirements for Land Division Permit and road requirements:  Have a copy of 40 foot easement that already exists with APS.  Jim will ask fire chief to write a letter to the County regarding access.  Attorney believes that the land division is bogus. 

E.  Meeting with Robert Membery regarding development of West Side of I-17 Pinewood Partners Properties:  Discussed fees and connections.  It will have an RV park, cabins, and storage that will require flow meters.

 

11.  North Lodge update: 

            A. Consent Order Amendment & Telecom with ADEQ:  Nothing new to report.

B. Conditional use permit Status & building permit status: Everything is up and running, looking good.

C. Construction timeline:  Landscapers getting us on the schedule.

D.  Status of Encroachment Permit from ADOT:  Met with ADOT today and will meet with them again next Wednesday.  ADOT and PSD may be able to help each other out.  It may take 2 weeks to get permit.

 

12.  Discuss Annual Audit and Letter of Engagement for Nordstrom & Associates:  Already getting things started.

 

13.  Discuss annexation of lot 132; 595 E. Navajo Rd., Munds Park, AZ  86017:  The Country Club is willing to allow us access to install lines.  Owners will cover construction costs and can recoup from other 4 lots when they hookup.

 

C. New Business

14.  Motion to annex lot 132; 595 E. Navajo Rd., Munds Park, AZ 86017:  Motioned by Bob Timberman, 2nd by Mike Sims. 

AYES: Dick Drinen, Robert Rose, Bob Timberman, Mike Sims, Scott Bowen and Gail Van Deurzen

NOES: None

 

 

15.  Discuss the Lake Odell lift station for replacement: Installed in the 1960s and the concrete is failing.  We may need a Conditional Use Permit.  This services all homes on animal hill.  We will probably have to raise it and that will restrict views which could cause problems with nearby neighbors.  It could cost around $250,000.

 

16.  Motion to proceed with Letter of Engagement for our Annual Audit with Nordstrom & Assoc.: Motioned by Mike Sims, 2nd by Gail Van Deurzen. 

AYES: Dick Drinen, Robert Rose, Bob Timberman, Mike Sims, Scott Bowen and Gail Van Deurzen

NOES: None

 

17.  Discuss tap fees and real world costs:  Jim explained excess fees for tap on Stallion.  PSD needs to look at alternative options to be able to recoup costs for more difficult installations. 

 

Open call to the public for non-agenda items. None (Limits to 5 minutes will be enforced)

 

 

 

Meeting Adjourned at 3:58 P.M.

 

Clerk of the Board

 

 

 

Mike Sims